How to Select a Document Management Virtual Data Room

It is essential to think about several features when selecting the best virtual data room to manage document management. VDRs should satisfy the specific needs of your business including the capability to customize the interface and include extensions like Word, Excel and PowerPoint. Other features to be considered include audit logs, granular permissions, and an extensive search function. Additionally, make sure the VDR is protected sensitive documents with tools like the fence view and dynamic watermarks, which block screenshotting and illegal https://www.affordableboard.com/document-management-best-practices-how-virtual-data-rooms-can-help-your-business/ sharing.

After you’ve narrowed your choices now is the time to start looking at the different providers. Start by visiting their websites and focusing on the reviews. Look for a mix of reviews from current and past users and also professional review sites like Glassdoor. Find a service that has an easy-to-use and visually appealing interface as in addition to a variety file upload and download options. Check if they offer any free webinars or materials.

To organize the documents and files within your VDR Create a clear folder structure. This should include several different “main” subfolders and folders to categorize the documents along with standard name for documents and an index. Make sure to create granular access permissions to ensure that only the right people see the right information. It’s also a good idea for users to be guided through the VDR by regular training sessions as well as detailed documentation. Be sure to remove old documents and revise permissions when team members change roles.